Office Clerk - Rabat

Company :

The International University Hospital of Rabat (HUIR), affiliated with the International University of Rabat (UIR), is a new hospital-university center that will open its doors soon. This center of excellence will offer about forty medical and surgical specialties, equipped with a latest-generation biomedical platform. With a capacity of 450 beds and places, this futuristic hospital represents an investment of approximately 2 billion dirhams and will eventually employ more than 1,200 employees.

• We offer you a caring and attentive work environment where employees are at the heart of the action. You will find opportunities for professional and personal growth, with possibilities for professional development and continuous training to improve your skills and advance your career.
• You will have the opportunity to participate in innovative projects within a renowned healthcare institution. You will be able to contribute to initiatives that shape the future of medicine and healthcare in Morocco
• You will work in a modern environment, equipped with the latest digital technologies, stimulating and collaborative, where kindness and mutual support are at the core of our values. You will benefit from modern, flexible, and fully digital workspaces, as well as a dynamic, human, and collaborative company culture.
• Furthermore, you will have the opportunity to participate in company events, team building activities, and regular celebrations to mark your successes and contributions.

Join us and contribute to the mission of the International University Hospital of Rabat!

Company culture :

HUIR – International University Hospital of Rabat operates within a predominantly collaborative culture, where people, trust, and teamwork are central to daily practices. The hospital promotes a close and supportive management style focused on empowerment, guidance, and collective commitment. This collaborative foundation is reinforced by a strong innovation dimension, encouraging initiative, experimentation, and continuous improvement. It is supported by structured processes ensuring reliability and efficiency, while competitive dynamics play a clearly secondary role.

Job :

We are looking for an experienced and rigorous Office Clerk to join our Administrative and Financial Department at HUIR. 

Main mission: The office clerk is responsible for receiving, registering, distributing, and sending mail and administrative documents.
The clerk ensures the traceability, diffusion, and conservation of incoming and outgoing documents of the structure.

Responsibilities :

Incoming mail management
• Receive postal mail and invoices.
• Register mail in the dedicated register or software (scanning, indexing, filing).
• Identify recipients and ensure internal distribution.
• Ensure compliance with validation procedures.

Outgoing mail management
• Collect mail from departments.
• Verify the compliance of shipments (signature, attachments, addresses).
• Register outgoing mail and ensure its dispatch (post, courier, official email).
• Keep corresponding registers up to date.

Reception and information
• Receive documents submitted in person (requests, files, forms).
• Forward information or files to the relevant departments.

Filing and archiving
• File and archive documents in accordance with internal procedures.
• Participate in the preparation of transfers to archives.
• Ensure the confidentiality and security of documents.

Required profile :

Required skills :

Knowledge :
• Knowledge of administrative procedures and correspondence rules.
• Proficiency in office tools (Word, Excel, Outlook) and mail management software.
• Basic knowledge of filing and archiving.

Skills :
• Efficiently register, sort, and distribute documents.
• Respect transmission deadlines and internal procedures.
• Greet and inform with courtesy and professionalism.

Attitude :
• Thoroughness, discretion, organizational skills.
• Team spirit and public service orientation.
• Responsiveness and autonomy.

Desired profile :
• Bac+2 or 3 or equivalent (secretarial, administrative management).
• More than 5 years of experience desired in a similar role.
• Good appearance and interpersonal skills.
 

Head office address :

Desired personality traits :

Respect of the rules Rationalism Conventional Need for objectivity Flexibility Need for autonomy Organization