Administrative Manager (M/F) - Ivory Coast
- Abidjan - Côte d'ivoire

Company :

For over 30 years, LOCAMED has been the leader in medical equipment distribution in Morocco. We offer a wide range of products covering orthopedics, mobility assistance, home care, hospital equipment, physiotherapy, sports and first aid, as well as medical consumables.

Exclusive importer and distributor of world-renowned brands, we guarantee quality products validated by health professionals. Our expertise allows us to effectively support our clients in their choices of equipment and medical prescriptions.

With 30 stores in the major cities of Morocco, our team is at your service to advise you and provide you with the equipment adapted to your needs. Resolutely focused on the future, we are committed to improving healthcare and contributing to the well-being of the population.
 

Company culture :

Locamed embraces a largely cooperation-driven culture, placing people, trust and teamwork at the heart of its organization. The company favors a close management style focused on support, empowerment and strong professional relationships. This collaborative foundation is complemented by a notable innovation component, encouraging initiative, creativity and adaptability. Competitive and organizational aspects remain secondary, helping structure operations and support performance objectives.

Job :

As part of the development of its activities in Ivory Coast, LOCAMED is recruiting an Administrative Manager responsible for overseeing the overall administrative management of the Abidjan subsidiary. The position ensures the proper organization of administrative operations, regulatory compliance, follow-up of legal and contractual files, as well as coordination with various external partners (administrations, banks, suppliers, service providers).

Here are the main responsibilities of an Administrative Manager:

1. Administrative Planning and Organization:

• Supervise and coordinate administrative activities to ensure the smooth running of services.
• Ensure the updating and management of administrative documents related to the quality management system (e.g.: contracts, registers, reports).

2. Internal and External Communication:

• Facilitate the flow of information between different departments (quality, production,commercial).
• Prepare and transmit necessary reports to management and stakeholders.

3. Monitoring Regulatory and Documentary Compliance:

• Ensure that administrative documents comply with legal and regulatory requirements.
• Ensure the updating, conservation, and archiving of documents according to best practices.

4. Participation in Audits:

• Collaborate with the quality team to prepare internal and external audits.
• Provide the administrative information required to demonstrate compliance with ISO13485 requirements.

5. Continuous Improvement:

• Identify inefficiencies in administrative processes and propose improvements.
• Contribute to the implementation of corrective and preventive actions identified during audits orduring management reviews.

Required profile :

• Bachelor's/Master's degree in Administration, Management, Law, or Management.
• Minimum 5 years of experience in a similar role.
• Experience in an international subsidiary or in the medical sector is a plus.
• Good knowledge of administrative regulations in Ivory Coast.
• Proficiency in office tools (Excel, Word, PowerPoint).

Required Skills:

Technical:

• Administrative and documentary management.
• Company law and regulatory compliance.
• Contract and insurance management.
• General services follow-up.

Behavioral:

• Rigor and organizational skills.
• Discretion and confidentiality.
• Autonomy and proactivity.
• Excellent interpersonal skills.
• Service-oriented and results-driven.
• Key Performance Indicators (KPIs)
• Compliance with administrative and regulatory deadlines.
• File compliance rate.
• Adherence to contractual and insurance deadlines.
• Quality of administrative reporting.
• Level of satisfaction of internal departments.

Specific conditions:

Position based in ABIDJAN  with frequent interactions with the Group's headquarters.
Occasional travel to administrations and external partners.
Availability and responsiveness to manage administrative emergencies.

 

Head office address :

Desired personality traits :

Conventional Respect of the rules Need for objectivity Rationalism Organization