How to manage your inbox efficiently, in 5 lessons?
16 April 2013
Read by 2469 persons
Do you sometimes miss the good old days when the internet didn't exist and you didn't spend several hours a day answering emails...?
Here are 5 ways to intelligently manage your electronic mail...
1/ Compartmentalize your mailbox: professional/personal.
Avoid using your professional email for personal reasons. Get in the habit of using a separate address for your personal mail and online purchases, knowing that you won't escape spam.
2/ Check your email twice a day.
Of course, it's nice to be constantly available, delicious to be in touch with the world, very rewarding to be a Connected People. Of course... However, you lose a lot in productivity by not disconnecting your email. Learn to limit yourself. Try to check it only a set number of times during the day, and allow yourself a "response time". Don't panic, no email is important enough to be dealt with within the hour. When information requires a quick response, it's usually better to phone.
Train yourself to close your email and choose those two famous moments when you will read and reply to your messages, the most "recommended" times being 11am and 5pm.
3/ Control the number of incoming emails.
To control and limit the mass of your incoming emails, here are 3 tips:
• Use a decent spam filter.
• Create a filter that automatically sends recurring emails (such as delivery confirmations) to a folder you create for this purpose.
• Kindly ask your friends to remove you from their joke email lists.
4/ Sort your messages.
Before you start answering your emails, we recommend that you quickly open your emails and sort them into three folders created and intended for this purpose:
• to delete (goes to the Trash folder)
• to archive (goes to the Archive folder)
• to forward (goes to the Pending folder)
>> will then go to the Trash or Archive folder.
• to be processed immediately, in 5 minutes
>> will then go to the Trash or Archive folder.
• to be processed (goes to the To be processed folder)
>> will then go to the Trash or Archive folder.
5/ Be concise.
One of the secrets of email should be its brevity. So remember to be clear, concise and precise in your responses. Don't unnecessarily lengthen your message. The longer, more imposing, and more important the body of your message is, and the more recipients you include, the more replies you will receive, which you will have to process again!
Brevity is the mother of efficiency, and "what is well conceived is clearly expressed, and the words to say it come easily," said Boileau... Get in the habit of defining the main point of your message and sticking to it, while remaining cordial and professional.
Article written by The ReKrute.com team
Here are 5 ways to intelligently manage your electronic mail...
1/ Compartmentalize your mailbox: professional/personal.
Avoid using your professional email for personal reasons. Get in the habit of using a separate address for your personal mail and online purchases, knowing that you won't escape spam.
2/ Check your email twice a day.
Of course, it's nice to be constantly available, delicious to be in touch with the world, very rewarding to be a Connected People. Of course... However, you lose a lot in productivity by not disconnecting your email. Learn to limit yourself. Try to check it only a set number of times during the day, and allow yourself a "response time". Don't panic, no email is important enough to be dealt with within the hour. When information requires a quick response, it's usually better to phone.
Train yourself to close your email and choose those two famous moments when you will read and reply to your messages, the most "recommended" times being 11am and 5pm.
3/ Control the number of incoming emails.
To control and limit the mass of your incoming emails, here are 3 tips:
• Use a decent spam filter.
• Create a filter that automatically sends recurring emails (such as delivery confirmations) to a folder you create for this purpose.
• Kindly ask your friends to remove you from their joke email lists.
4/ Sort your messages.
Before you start answering your emails, we recommend that you quickly open your emails and sort them into three folders created and intended for this purpose:
• to delete (goes to the Trash folder)
• to archive (goes to the Archive folder)
• to forward (goes to the Pending folder)
>> will then go to the Trash or Archive folder.
• to be processed immediately, in 5 minutes
>> will then go to the Trash or Archive folder.
• to be processed (goes to the To be processed folder)
>> will then go to the Trash or Archive folder.
5/ Be concise.
One of the secrets of email should be its brevity. So remember to be clear, concise and precise in your responses. Don't unnecessarily lengthen your message. The longer, more imposing, and more important the body of your message is, and the more recipients you include, the more replies you will receive, which you will have to process again!
Brevity is the mother of efficiency, and "what is well conceived is clearly expressed, and the words to say it come easily," said Boileau... Get in the habit of defining the main point of your message and sticking to it, while remaining cordial and professional.
Article written by The ReKrute.com team
