Running a Meeting: 10 Tips for Efficiency
18 April 2013
Read by 1859 persons
1. Ask if the meeting is necessary. If the goal is only to share information with your team without discussion, email might be more efficient.
2. Question the relevance of participant selection: why is it really necessary for this person to be present?
3. Be clear about the meeting start and end times, start on time and time each topic to be discussed.
4. Prepare the meeting: send a sufficiently precise agenda so that everyone knows what is expected of them and can prepare the necessary documents and data.
5. Establish a precise agenda and stick to it, avoid digressions and note other topics discussed for later meetings.
6. Assign rotating roles from one meeting to another, as recommended by coach Alain Cardon: the facilitator, "the timekeeper", the scribe, the coach (who gets feedback on the meeting), in addition to the decision-maker who is the boss.
7. Do a quick round table at the end of the meeting to ensure that everyone has expressed their wishes.
8. Rephrase everyone's positions to be sure that everyone agrees on the meeting results.
9. Consider the elements of success of the meeting and points to improve.
10. Quickly distribute a report after the meeting with, possibly, an action plan for each participant and follow up on the action plan.
Lexpress.fr
Posted on April 18, 2013.
2. Question the relevance of participant selection: why is it really necessary for this person to be present?
3. Be clear about the meeting start and end times, start on time and time each topic to be discussed.
4. Prepare the meeting: send a sufficiently precise agenda so that everyone knows what is expected of them and can prepare the necessary documents and data.
5. Establish a precise agenda and stick to it, avoid digressions and note other topics discussed for later meetings.
6. Assign rotating roles from one meeting to another, as recommended by coach Alain Cardon: the facilitator, "the timekeeper", the scribe, the coach (who gets feedback on the meeting), in addition to the decision-maker who is the boss.
7. Do a quick round table at the end of the meeting to ensure that everyone has expressed their wishes.
8. Rephrase everyone's positions to be sure that everyone agrees on the meeting results.
9. Consider the elements of success of the meeting and points to improve.
10. Quickly distribute a report after the meeting with, possibly, an action plan for each participant and follow up on the action plan.
Lexpress.fr
Posted on April 18, 2013.
