What are the steps to write a report? (practical guide)
8 September 2014
Read by 2933 persons
What is a report? It is an essential document that objectively reports a meeting, a debate, etc. It is essential because it allows you to know everything that happened during a meeting. In addition, its writing must follow strict rules. We will see these rules step by step: header, introduction, development, conclusion.
The header
The header is the first part of the report. It includes:
Your identity: last name, first name.
The date of the meeting, debate, conference, etc.
The name of the person or company to whom this report is addressed.
The names of all the people present at this meeting and, if possible, their functions (This is obviously not to be done when there are many people, as in a conference).
The title or subject of the intervention.
The introduction
The introduction is where you explain the subject discussed. It answers, among other things, the following questions:
What is the problem addressed?
Who is concerned?
Where?
When?
What happened previously on this subject?
Why is this subject being addressed?
In fact, the introduction is a small summary where you must, very exhaustively, explain the problem. The person reading this report must understand directly what it is about and know what the state of the situation was during the intervention.
You can optionally add a small keyword section where you put the most important terms of your report. This can be appreciated when the report is quite condensed and you don't want to read it entirely to know if it contains the information you are looking for.
The development
The development is the most important part of the report. Indeed, it traces the entirety of the conference.
Before explaining what it contains, it is important to specify the qualities necessary to make a good development:
It is necessary to have a very rigorous spirit of synthesis. Indeed, it is necessary to distinguish the arguments, the examples (and among them, those which have an illustrative function and those which have an argumentative function); and this, very quickly, that is to say, at the speed at which individuals speak during the debate.
Let us now return to the writing of the development:
It traces the facts in chronological order (this is a very important point because when someone reads a report, they must be able to imagine the debate as it actually happened).
It is necessary to reformulate in a synthesized way all the words spoken and all the exchanges between the speakers (only the arguments or the argumentative examples are to be transcribed).
An argument is a sentence that tends to prove a thesis. An example illustrates an argument.
Finally, it is important to note that the report must be objective. It is not necessary, in any case, to expose one's opinion on a subject, to give one's point of view on an interlocutor, even if we do not appreciate him or if we do not agree with him.
The conclusion
The conclusion is the last step in the report. It contains:
The final decision (if any) of the meeting.
The time of the end of the meeting.
The next conferences, meetings, debates on the same subject.
Over-blog.com
Posted on September 8, 2014.
The header
The header is the first part of the report. It includes:
Your identity: last name, first name.
The date of the meeting, debate, conference, etc.
The name of the person or company to whom this report is addressed.
The names of all the people present at this meeting and, if possible, their functions (This is obviously not to be done when there are many people, as in a conference).
The title or subject of the intervention.
The introduction
The introduction is where you explain the subject discussed. It answers, among other things, the following questions:
What is the problem addressed?
Who is concerned?
Where?
When?
What happened previously on this subject?
Why is this subject being addressed?
In fact, the introduction is a small summary where you must, very exhaustively, explain the problem. The person reading this report must understand directly what it is about and know what the state of the situation was during the intervention.
You can optionally add a small keyword section where you put the most important terms of your report. This can be appreciated when the report is quite condensed and you don't want to read it entirely to know if it contains the information you are looking for.
The development
The development is the most important part of the report. Indeed, it traces the entirety of the conference.
Before explaining what it contains, it is important to specify the qualities necessary to make a good development:
It is necessary to have a very rigorous spirit of synthesis. Indeed, it is necessary to distinguish the arguments, the examples (and among them, those which have an illustrative function and those which have an argumentative function); and this, very quickly, that is to say, at the speed at which individuals speak during the debate.
Let us now return to the writing of the development:
It traces the facts in chronological order (this is a very important point because when someone reads a report, they must be able to imagine the debate as it actually happened).
It is necessary to reformulate in a synthesized way all the words spoken and all the exchanges between the speakers (only the arguments or the argumentative examples are to be transcribed).
An argument is a sentence that tends to prove a thesis. An example illustrates an argument.
Finally, it is important to note that the report must be objective. It is not necessary, in any case, to expose one's opinion on a subject, to give one's point of view on an interlocutor, even if we do not appreciate him or if we do not agree with him.
The conclusion
The conclusion is the last step in the report. It contains:
The final decision (if any) of the meeting.
The time of the end of the meeting.
The next conferences, meetings, debates on the same subject.
Over-blog.com
Posted on September 8, 2014.
